EU Administrative Project Manager (m/f/d)

Leibniz Institute for Solid State and Materials Research Dresden (IFW)

We are looking for an

EU Administrative Project Manager (m/f/d)

to support a new EU-funded research and training project (H2020-Marie-Curie Initial Training Network BIOREMIA: “biofilm-resistant materials for hard tissue applications”) coordinated by IFW Dresden. This ITN project involves 17 research groups from various European countries.

Your tasks:

The major task is to assist the project Coordinator in all the project management & administrative issues and related communication with Consortium partners and European Commission, with the aim of ensuring a sound financial management and achieving all project objectives, in accordance with all the timelines envisaged in the Grant Agreement.

Daily activities include:

  • Reporting and management activities to the EU (including preparing financial interim and final reports, deadline management, supporting the project leader with technical reports and dissemination plans)
  • Internal project management and documentation (keep up-to-date record of costs, resources and time scales; ensuring that project timetables are maintained)
  • Supporting the project coordinator in recruitment procedures of young researchers for the whole ITN
  • Organizing training & management project meetings and documentation
  • Coordinating of the partners’ reporting activities

Providing and updating content for the project website and supporting dissemination activities.


Bachelor’s degree (university or university of applied sciences) in the field of economics or administration, or a comparable qualification is required. The candidate must be fluent in English and German. The candidate should have experience of working in technical project management or administration, good sense of planning, organizing and ensuring that tight deadlines will be met. Interpersonal skills and the ability to work effectively in a multicultural environment in Germany are required. International experience and interest is desired. Advanced working experience with MS Office (Word and Excel) and the ability to swiftly familiarize with new project management software tools is required. The candidate must be able to perform overnight business trips and trainings within the EU. Experience with the EU’s HORIZON 2020 programme would be an asset.

We offer:

The employment contract should start no later than January 1, 2020 and is limited to the project duration of 4 years. The position is to be filled with a weekly working time of 20 hours. The salary is based upon the TV-L rules (E 9b).

The institute promotes the professional equality between all genders. Equally qualified handicapped applicants will be given preference.

Your application:

Please send your application (in English or German) including a cover letter with motivational statement, CV, copies of certificates and other relevant material (if applicable) quoting the reference number DM0301-BIOREMIA/2019 in a single PDF file (other formats will not be accepted) exclusively to bewerbung(at)ifw-dresden.de.

Deadline for applications: October 20, 2019