11.05.2022

Team Assistant (f/m/d)

Ifo Institute – Leibniz Institute for Economic Research at the University of Munich

For the ifo Dresden Branch, we are looking for a Divisional Assistant (f/m/d) to support the team of scientists in administrative divisional management as of January 1, 2023.

For more than 25 years, the ifo Dresden Branch has focused on issues of economic development in Saxony and eastern Germany and is heavily involved in scientific policy advice projects.

The ifo Institute is one of the leading economic research institutes in Europe. It works on issues relevant to economics and economic policy of international relevance at the highest scientific level and with an international impact and develops research-based recommendations for action for politics, business and society.

Do you want to know more about us and careers at ifo? Meet us at https://www.ifo.de/en/about-us/ifo-career.

Why ifo?

  • We offer a job that makes sense: You support the work of our researchers and thus contribute to our public mission
  • We offer you an interesting and challenging job in a dynamic environment, where you can make things happen with your commitment and ideas
  • We attach great importance to personal values and are a professional team
  • With us, you have a secure job with a permanent employment contract on a full or part-time basis
  • Your salary and the company pension plan are based on the collective agreement for the public service of the federal states (TV-L) according to pay groups 9a to 9b. The classification depends on your previous experience
  • Work-life balance is important to us: Within the framework of our company agreement, you can work flexibly and partly remotely
  • We attach great importance to further education and support our employees in their personal and professional development
  • Employees who move from abroad receive an allowance for relocation costs

Your area of responsibility

You will independently handle all administrative matters of the branch office in cooperation with the administration of the ifo Institute in Munich

  • You will independently manage the office organization of the entire branch office, including business trip planning, booking and accounting
  • You will provide administrative support for externally funded projects
  • You prepare events and supervise them in organizational aspects
  • You are responsible for personnel support and administration, especially for hiring and job preparation of new employees
  • You are responsible for accounting/payment transactions, especially audits and financial control of the branch office
  • You are responsible for procurement as well as housekeeping and administration, e.g. request for quotation, purchase, administration and issue of materials, assignment of tasks to janitors, commissioning of external staff

You support the scientific work of the department

  • You support by assisting in the preparation and completion of project proposals (e.g. cost calculations)
  • You create diagrams and presentations

What you bring

  • A qualified vocational training or university degree (FH) completed with very good results
  • Several years of professional experience in commercial or administrative activities and therefore a high degree of independence and organizational skills
  • Very good knowledge of the various MS Office applications
  • The ability to communicate confidently with different professional groups
  • A solution-oriented and reliable way of working, especially with regard to meeting deadlines
  • Excellent language and formulation skills in German and a good command of English

The ifo Institute promotes professional equality regardless of ethnic origin, gender, religion or world view, disability, age or sexual identity.

Your application

Interested?

Then please send us your application documents with the reference number 2022-015 ND-BA by 5. June 2022 using the form here.

Please attach a letter of motivation, your CV, references and other documents relevant to your application in the lower section of the form. 

Please make sure to use only .pdf-files, Word-documents and images in .jpg format. Please also note to use short file names. Too long file names can lead to errors when sending the application. Please read the document "Information on attachment naming" carefully so that your application can be sent to us without errors.

Please use "Mozilla Firefox" or "Microsoft Edge" as browser. In case of problems, please check if you are using the latest browser version.

If you have any questions, please contact recruiting(at)ifo.de.

www.ifo.de